REPORTS TO: Managing Partner and Operations Manager  

Work schedule: full-time, hybrid. 

STATUS: Full-time, approx. 35 hours/week 

COMPENSATION: Starting at $70,000.00, dependent on experience 

SCHEDULE: To Be Determined 

LOCATION: 1 E. Wacker Drive, Chicago, IL 60601 

OUR FIRM 

The Prinz Law Firm is a woman-owned boutique legal practice focusing on employment and business law. Unlike typical firms in our field, we serve both employees and employers, and we do so through assertive and creative representation. Our work is varied and can include litigating non-compete agreements, negotiating executive severance packages, combatting discrimination, and training businesses to form positive workplace cultures. In all we do, our experienced attorneys and staff take pride in cultivating client relationships marked by trust, professionalism, creativity, and flexibility. Our small practice enjoys a highly collaborative team that leans on one another to accomplish big projects and overcome tough challenges. 

CORE VALUES 

Our firm is guided by these core values in the service we provide our clients and in how we operate internally:

1. We are versatile and adaptable.
2. We are collaborative and team-focused.
3. We challenge ourselves and each other within a growth mindset.
4. We are innovative and courageous. 

We use these values as guideposts for all major decisions, including the types of cases we accept, internal hiring and retention, and the firm’s long-term goals.  

THE POSITION 

We are currently seeking an Executive Assistant who enjoys interacting with a variety of people, quickly finding solutions to daily challenges, and providing administrative support to the Managing Partner, Operations Manager, and other members of our Leadership Team. The ideal candidate will be a detail-oriented individual who enjoys working in a fast-paced entrepreneurial environment. Attention to detail, professionalism, and the ability to act as a team player are necessities for success. One major component of the position will consist of working closely with the Managing Partner to keep her well informed of upcoming appointments and commitments. The executive assistant will also aid the operations department with administrative tasks such as drafting emails, updating processes, communicating with third-party vendors and internal staff, and coordinate team events. 

You will serve as the face of the firm when in the office, responsible for projecting a positive and welcoming image of our practice to walk-in guests, as well as maintaining good customer service and professionalism on the telephone.  

SPECIFIC RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO: 

Primary Duties

• Work closely with the Managing Partner to ensure she is informed of all upcoming appointments and commitments.
• Advise Managing Partner on opportunities to prioritize.
• Manage appointment scheduling, calendar maintenance, and mailings.
• Prepare correspondence, reports, email, and other documents.
• Receive, screen, and direct telephone calls with a high level of customer service and professionalism.
• Assist the Leadership Team with administrative support as needed. 

Other Duties

• Occasionally serve as the first point of contact in the office, projecting a positive and welcoming image to walk-in guests.
• Support the Operations Department with administrative tasks such as drafting emails, updating processes, and coordinating with third-party vendors and internal staff.
• Coordinate formal dinner events, team events, cocktail receptions, and causal happy hours to enhance team bonding and improve morale. 
• Perform office set-up and clean-up as needed.
• Perform other duties as assigned by supervisors. 

REQUIRED QUALIFICATIONS/SKILLS

• 5+ years of experience managing multiple executives or executive teams. 
• Exceptional organizational abilities with a focus on detail and accuracy.
• Excellent verbal, written, and interpersonal communication skills, and ability to summarize information clearly and concisely. 
• Expert proficiency with office web applications, including Microsoft Office 365 (especially Outlook, Word, PowerPoint, and Excel), and Adobe.
• High level of customer service and professionalism when communicating via phone or in person.
• Ability to listen carefully, take direction, and coordinate work with a variety of personalities.
• Ability to manage multiple projects, prioritize responsibilities, and multitask.
• Ability to work under pressure and meet deadlines.
• Ability to adapt to changing priorities, expectations, and needs in a fast-paced environment.
• Ability to work well independently and resourcefully, yet knows how and when to ask for help from team members.
• Proactive attitude.
• Highly trustworthy and exercises a high level of discretion and confidentiality.
• Demonstrates maturity, dependability, reliability, and punctuality. 

DESIRED QUALIFICATIONS

• Bachelor’s degree
• Experience in a legal setting
• Fluency in spoken and written Spanish 

PHYSICAL REQUIREMENTS

• Regularly required to sit for extended periods of time.
• Frequently required to use hands and fingers (including the use of computer keyboards).
• Required to use ears/voice to talk or hear (including the use of a telephone).
• Occasionally required to walk, stand, reach with hands and arms.
• May occasionally need to lift and/or move reams/boxes of printer paper weighing up to 50 pounds.

BENEFITS

• Health insurance
• Dental & vision insurance
• 401(k) profit-sharing
• Paid time off
• Professional development budget
• Other

TO APPLY: Submit résumé, cover letter, and short writing samples to asalgado@prinz-lawfirm.com with subject line “Executive Assistant Application.”

COVER LETTER 

In your cover letter (approx. 1 page), highlight 3 experiences that demonstrate your ability to manage executives’ schedules, solve problems in a fast-paced environment, and provide professional administrative support.